PERSONAL DATA AND SENSITIVE SPECIAL CATEGORY PERSONAL DATA PROTECTION NOTICE

Our company, “BROKINS INSURANCE AGENTS AND COORDINATORS OF AGENTS S.A.”, resident of Glyfada, Attica (99 Vouliagmenis Avenue and Iliou 1 street), VAT No. 095578391 FAE Piraeus Tax Service, tel. 2108931600, (called “the Company” from now on), is an insurance mediator (Registry no. 7049 as an Agent and 1134 as a Coordinator), who, as your personal data process agent, informs you about the following :

Purposes for which your personal data is processed :

Your personal data process is deemed necessary and is imposed on our Company due to our obligations as an insurance mediator to:
a. Research your needs and demands and justify our counsel pertinent to the insurance policies we advise you to sign
b. Assist you with the management and transactions concerning your already signed policies, especially in case of insurance danger
c. Conform to our obligations as are stated in every legal and regulatory commitment.
Therefore your personal data process is conducted for all the reasons named above.
Moreover, our Company may under your clear and full consent, process your personal data for promotion and commerce and research reasons so as to enable you to have better insurance broker services.

Personal data categories that may be processed

Dependent on the inquired or the given insurance category, our Company processes the your following personal data, your sensitive or special category data included :
a. Identification data (name, surname, father’s name Vat no, ID no etc)
b. Communication data (telephone, address, email)
c. Necessary data concerning your insurance needs and the insurance policy management (e.g. danger assessment information, financial and property information, driving conduct, personal or family members health data, insured or beneficiary parties’ data, when these are different than the insurance policy signed party, policy management data, premium payments etc)
d. Payment data (bank account information, debit or credit card information etc)
e. Damage data and all information necessary for indemnity payment (e.g. material damage, physical damage, medical certificates, service receipts and invoices etc.)
f. Digital identity recognition data of our Company Website (www.brokins.gr) , digital protocol data, IP address and cookies.
It is stated that our Company stores your personal data, updates it based on the data you provide us, protects it against loss, corruption, ill use, non authorized use or reveal, forbidden propagation and any other form of illegal process, erases it securely and ensures in general the correct technological and organizational means for its protection.

In case you refuse to grant us your personal data

Your clear and full consent is the legal base of your personal data process, which must be granted to us via signing a special leaflet at present. Your full and clear consent may be required later on, depending on the function and management of the insurance policy which was signed via our Company. You may recall your consent anytime. However, we inform you that the recall of your consent will result to the interruption of your Company insurance broker services, especially in case of necessary process of sensitive or special category data. In any case, your consent recall will not breach the legality of our previous personal data process that was based on your previous consent. It is stated that in case you grant us any third party personal data you declare and acknowledge that you have informed them beforehand and they have given you their consent.

Your personal date recipients and transmission

Your personal data is processed by the pertinent personnel, depending on the kind of required or already given insurance, our Company department and our Company departments during their legal function (accountancy, legal services, regulatory compliance etc). Moreover, your personal data is transmitted to the Insurance Companies who function in Greece or the E.U. and may be also transmitted to co working insurance brokers, underwriters, experts, road service companies, vehicle technical service companies, archive protection, management and erasure companies, information companies, printing companies, leaflet organization and delivery companies, call center companies, etc. Your personal data may be also transmitted to public authorities and services, prosecutor and judicial authorities, independent administration authorities (Bank of Greece etc), provided it is specifically required and it is absolutely necessary for the safeguarding of the legal rights and fulfillment of the Company obligations.
Finally, in case of your special and clear consent concerning your personal data process for promotional, commercial or research purposes, your personal data will be transmitted to advertisement, promotion or research companies.

Personal data transmission to non E.U. countries

Your personal data may be transmitted to no EU countries solely if there is a European Commission judgment about the existence of sufficient personal data protection levels to the specified country or if there are other legal pertinent guaranties.

Your personal Data Maintenance period

Our Company stores your personal data for the whole duration of our contract co operation and insurance policy. If these cease to exist for any reason, our Company will maintain your personal data for the duration of the legal statute of limitations period of any claims and the period dictated by law and regulations concerning tax purposes. In case there are any court trials concerning our Company or any Insurance Companies that directly or indirectly have to do with you your data maintenance period will be elongated until the issue of the court judgment.

Your rights concerning your personal data

You have the following rights concerning your personal data protection
a. To know if your personal data is being processed and if this is the case, to obtain more information concerning the process.
b. To ask for the correction or completion of your personal data so that they are complete and correct. In this case you have to bring to our Company any necessary document by which the need of completion or correction will be shown as necessary.
c. To ask for the erasure of your personal data from our Company archives, especially if its process is not necessary for the purposes for which there were collected.
d. To ask for the limitation of your personal data process.
e. To refuse or to object to any further process of the personal data that is maintained by our Company.
f. To ask that our Company moves your personal data to other process agent of your choice.
Our Company has in any case the right to refuse the satisfaction of your demand to limit the process or erase your personal data if its process or maintenance is necessary for the foundation, support and exercise of its legal rights or its obligations fulfillment. Your right of personal data portability does not entail the erasure of your personal data from our Company archives which depends on the terms of the previous clause.
In order to exercise all your above mentioned rights, any questions or complaints concerning your personal data, you can address yourselves to our Company either via email (dpo@brokins.gr), or telephone 2108931600, or via mail to the following address (99 Vouliagmenis Avenue and Iliou street, Glyfada).
Exercising your rights has no cost. However, if your demands are plainly unfounded, exaggerated or repetitive, our Company may either ask you to undertake the pertinent management cost foe which you will be informed or deny complying to it.
Finally, if you feel that your personal data is breached you may resort to Personal Data Protection Authority (1-3 Kifisias Avenue, Athens, 2106475600, www.dpa.gr)